A practical guide to writing effective prompts for Gemini in Google Workspace, covering the four-part prompt framework, quick tips, and real-world examples across roles like HR, sales, marketing, and more.
You open Gemini in Gmail, type a quick question, and get back something completely off-target. You try again with a slightly different phrasing and still do not get what you need. Sound familiar? Most people are not getting the best out of AI tools because they are writing prompts that are too short or too vague.
The good news is that prompting is a learnable skill. You do not need to be a prompt engineer or take any special course. A few simple habits can dramatically improve the quality of what Gemini gives you. Research from Google's own users found that the most effective prompts average around 21 words with good context, yet most people type fewer than 9 words.
This guide breaks down exactly how to write prompts that work, with real examples across different job roles. Whether you are in HR, sales, customer service, or running your own business, there is something here you can use today.
Every strong prompt has up to four ingredients. You do not need all four every time, but using a combination will get you much better results.
| Component | What It Means | Example |
|---|---|---|
| Persona | Who you are or the role you want Gemini to play | "I am a project manager..." |
| Task | What you want done (always include an action verb) | "...draft an email..." |
| Context | Background details that shape the output | "...to my team about a delayed deadline..." |
| Format | How you want the output structured | "...in three bullet points." |
Full example using all four:
"You are a program manager in the healthcare industry. Draft an executive summary email to the leadership team based on the Q3 project update. Limit it to bullet points."
Use natural language. Write the way you would speak to a colleague. Complete sentences work better than keyword fragments.
Be specific about what you need. Instead of "write an email," try "write a follow-up email to a client who attended our product demo yesterday, asking if they have any questions."
Keep it concise but detailed. Short does not mean vague. Give enough context so Gemini knows what you are working on.
Treat it like a conversation. If the first response misses the mark, follow up. Ask Gemini to adjust the tone, add more detail, or restructure the output.
Use your own files. In Gmail, Docs, or Drive, you can tag your own documents using @filename. This lets Gemini pull in your actual content instead of generating generic responses.
Let Gemini improve your prompt. In Gemini Advanced, you can type:
Make this a power prompt: [your original prompt here]Gemini will suggest improvements. Review them, adjust as needed, and then run the improved prompt.
Weak prompt:
Write a welcome email for new employees.Stronger prompt:
I am an HR manager. Draft a welcome email for new hires joining the marketing team
next Monday. Use a warm and professional tone. Include a brief intro to the team culture,
what to expect on day one, and who to contact with questions. Keep it under 200 words.Plan activities for each day that include team bonding activities and time for deeper strategic work.
I am an executive administrator to a team director. Our newly formed team now
consists of content marketers, digital marketers, and product marketers. We are
gathering for the first time at a three-day offsite in Washington, DC. Plan
activities for each day that include team bonding activities and time for deeper
strategic work. Create a sample agenda for me.Suggest three different icebreaker activities that encourage people to learn about their teammates’ preferred working styles, strengths, and goals.
Suggest three different icebreaker activities that encourage people to learn
about their teammates’ preferred working styles, strengths, and goals. Make sure
the icebreaker ideas are engaging and can be completed by a group of 25 people
in 30 minutes or less.Organize this agenda in a table format.
Organize this agenda in a table format. Include one of your suggested
icebreakers for each day.Use @[2024 H2 Team Vision] to generate a summary for the opening remarks on Day 1 of this agenda.
Use @[2024 H2 Team Vision] to generate a summary for the opening remarks on Day
1 of this agenda.Summarize emails from [manager] from the last week.
Summarize emails from [manager] from the last week.Summarize this email thread and list all action items and deadlines.
Summarize this email thread and list all action items and deadlines.Generate a response to this email and use @[file name] to describe how the [initiative] can complement the workstream outlined in [colleague’s name]’s message.
Generate a response to this email and use @[file name] to describe how the
[initiative] can complement the workstream outlined in [colleague’s name]’s
message.Suggest different options for breakfast and dinner within a 10-minute walk of the hotel, and find one entertainment option such as a movie theater, a local art show, or a popular tourist attraction.
I am an executive assistant. I need to create an itinerary for a two-day
business trip in [location] during [dates]. My manager is staying at [hotel].
Suggest different options for breakfast and dinner within a 10-minute walk of
the hotel, and find one entertainment option such as a movie theater, a local
art show, or a popular tourist attraction. Put it in a table for me.Create a budget tracker for business travel.
Create a budget tracker for business travel. It should include columns for:
date, expense type (meal, entertainment, transportation), vendor name, and a
description.I need to create a press release with a catchy title.
I’m a PR manager. I need to create a press release with a catchy title. Include
quotes from @[VIP Quotes Acquisition].Use @[Biography and Mission Statement] to add more information about the company that is being acquired, its mission, and how it got started.
Use @[Biography and Mission Statement] to add more information about the company
that is being acquired, its mission, and how it got started.Generate a brief template to prepare [spokesperson] for an upcoming media and analyst briefing for @[Product Launch].
Generate a brief template to prepare [spokesperson] for an upcoming media and
analyst briefing for @[Product Launch]. Include space for a synopsis, key
messages, and supporting data.Craft a synopsis of the product launch in three main points using @[Product Launch - Notes].
Craft a synopsis of the product launch in three main points using @[Product
Launch - Notes].Organize my media and analyst contacts from @[Analyst and Journalist Contact Notes] for a new product briefing.
Organize my media and analyst contacts from @[Analyst and Journalist Contact
Notes] for a new product briefing. I need to keep track of their names, type of
contact (analyst or journalist), focus area, the name of the outlet, agency or
firm that they work for, and a place where I can indicate the priority level of
their attendance at this briefing (low, medium, high).Create a slide describing what [product] is from @[Product Launch - Notes].
Create a slide describing what [product] is from @[Product Launch - Notes]. Make
sure it is short and easily understood by a broad audience.Generate a list of mock interview questions to help [spokesperson] prepare.
I am a [PR/AR] manager at [company name]. We just launched [product] and had a
briefing where we discussed [key messages]. I am preparing [spokesperson and
role/title] for interviews. Generate a list of mock interview questions to help
[spokesperson] prepare. Include a mixture of easy and hard questions, with some
asking about the basics of [product] and some asking about the long-term vision
of [product].Use @[Product Launch Notes] to write suggested answers for these questions.
Use @[Product Launch Notes] to write suggested answers for these questions.
Write the talking points as if you are [title of spokesperson] at [company].Draft an upbeat memo announcing [the new site] using @[Intranet Launch Plan Notes].
I need to draft a company-wide memo unveiling our relaunched intranet. The [new
page] addresses [common feedback we heard from employees] and aims to create a
more user friendly experience. Draft an upbeat memo announcing [the new site]
using @[Intranet Launch Plan Notes].Help me craft an empathetic email response.
Help me craft an empathetic email response. I am a customer service
representative, and I need to create a response to a customer complaint. The
customer ordered a pair of headphones that arrived damaged. They’ve already
contacted us via email and provided pictures of the damage. I’ve offered a
replacement, but they’re requesting an expedited shipping option that isn’t
typically included with their order. Include a paragraph that acknowledges their
frustration and three bullet points with potential resolutions.Suggest 10 alternative options in place of expedited shipping to resolve the customer’s frustration about receiving the damaged package.
Suggest 10 alternative options in place of expedited shipping to resolve the
customer’s frustration about receiving the damaged package.Summarize information about [product name] including the product’s specific [return policy], [ingredients], and [certifications].
Summarize information about [product name] including the product’s specific
[return policy], [ingredients], and [certifications].Generate a response to the customer question about our [return policy] and [product certifications] based on @[Customer FAQ Document].
Generate a response to the customer question about our [return policy] and
[product certifications] based on @[Customer FAQ Document]. Use a helpful and
professional tone.Draft templates for three different types of customer communication.
Draft templates for three different types of customer communication. Create
templates for apology emails, order confirmation messages, and thank you notes
for loyal customers. Keep each template to one paragraph and use a friendly
tone.Craft a list of customer communication best practices that can be used to train new team members.
Craft a list of customer communication best practices that can be used to train
new team members. Outline three sections, including how to handle happy customer
inquiries, neutral customer inquiries, and dissatisfied customer inquiries.Generate templates for common call openings, greetings, and closures for a customer service representative at a retail store.
I am a [customer service manager]. I am trying to create standardized language
that the team can use when interacting with customers on phone calls. Generate
templates for common call openings, greetings, and closures for a customer
service representative at a retail store. These templates should allow for
personalization with customer details. The goal is to ensure consistency and
professionalism while allowing for differentiation with specific customer
information.Draft an email to my colleagues proposing a meeting to discuss customer experience improvement initiatives.
Draft an email to my colleagues proposing a meeting to discuss customer
experience improvement initiatives. Request that marketing, sales, and product
stakeholders meet in the next week to get a clear sense of roles and
responsibilities.Create a table to track the progress and impact of different customer experience improvement tactics using relevant metrics, including support ticket volume and priority level (high, medium, low).
Create a table to track the progress and impact of different customer experience
improvement tactics using relevant metrics, including support ticket volume and
priority level (high, medium, low).Using the attached spreadsheet, identify trends and patterns in our [customer feedback] by [category] over [time period].
I am a customer support specialist. Using the attached spreadsheet, identify
trends and patterns in our [customer feedback] by [category] over [time period].
Identify areas where [customer outreach] has increased significantly and
investigate potential reasons.Summarize this content to write a clear and concise product return policy and outline 5 steps for customers to take in sequential order.
Summarize this content to write a clear and concise product return policy and
outline 5 steps for customers to take in sequential order.Take this content and turn it into a short blog with the title 'Resolve Common Issues Without Agent Assistance.' Have separate sections for our return policy, our refund policy, and our store credit policy.
Take this content and turn it into a short blog with the title 'Resolve Common
Issues Without Agent Assistance.' Have separate sections for our return policy,
our refund policy, and our store credit policy.Draft an email template to a customer that highlights self-service resources referencing [blog link] for [support issues].
Draft an email template to a customer that highlights self-service resources
referencing [blog link] for [support issues]. Thank the customer for their
business and assure them of our commitment to meeting their needs.Request a follow-up conversation on [date] at [time] with this customer who provided negative feedback to understand their concern and offer resolutions.
Request a follow-up conversation on [date] at [time] with this customer who
provided negative feedback to understand their concern and offer resolutions.
Include example solutions.Create five different questions to customers who have just spoken to an agent on the phone.
Create five different questions to customers who have just spoken to an agent on
the phone. Questions should gauge how effective the call was, if the customer’s
concern was addressed, and if they would recommend our business to others.Draft an email confirming that I will be at the board meeting.
Draft an email confirming that I will be at the board meeting. Ask if we can
adjust the agenda to give 15 minutes to [urgent topics].Generate a response to [person] about [topic].
Generate a response to [person] about [topic]. Include details on [deliverable]
and [timeline] using @[Project A Status Report].I want to include a few important topics, including [areas of focus] and how our company is innovating with [company initiatives].
I’m the CEO giving a presentation to [audience] at [event], and I want to create
a detailed outline for my team to get started. I want to include a few important
topics, including [areas of focus] and how our company is innovating with
[company initiatives]. I’m envisioning time for a customer Q&A to end the
presentation. Include suggested questions we could ask of a customer from the
[industry] industry about how they are using our [product] to achieve [business
outcome].Write two uplifting paragraphs for employees who have just finished a challenging quarter.
Write two uplifting paragraphs for employees who have just finished a
challenging quarter. Acknowledge [difficulties] and emphasize [positives] for
the upcoming quarter. Use a tone that is motivating, optimistic, and fosters a
sense of unity and collaboration.Help me write challenging questions that employees may ask at the upcoming town hall about [URL of company announcement].
I’m the COO of a mid-sized company. I am hosting a quarterly town hall meeting
with the entire company. I want to brainstorm and practice how I will respond to
potentially tough questions. Help me write challenging questions that employees
may ask at the upcoming town hall about [URL of company announcement]. Generate
potential answers for each question that use a confident but firm tone. The
responses should acknowledge the concern and let the employees know that we are
striving to do our best for the entire company.Draft an email to [project lead] letting them know I will not be in the meeting due to an urgent matter.
Draft an email to [project lead] letting them know I will not be in the meeting
due to an urgent matter. Ask them to take detailed notes and to ensure the team
arrives at a decision on [key topic] in addition to assigning ownership of the
postmortem report to [colleague].Define my target audiences [audiences], for my new line of [product].
I’m a marketing leader conducting analysis in preparation for next year’s
[launch]. Define my target audiences [audiences], for my new line of [product].
Include interests, relevant marketing channels, and top trends that drive their
consideration and purchase behavior.Brainstorm value props for my [target audiences] based on features from @[Product Requirements Document].
Brainstorm value props for my [target audiences] based on features from
@[Product Requirements Document]. Include a section on campaign learnings from
@[Campaign Performance].Generate a list of four relevant and engaging thought leadership blog post ideas for [company] based on trending topics, target audience analysis, and brand keywords.
Generate a list of four relevant and engaging thought leadership blog post ideas
for [company] based on trending topics, target audience analysis, and brand
keywords.Generate three options for a new slogan emphasizing reliability, innovation, and a long history of popularity for [company].
Generate three options for a new slogan emphasizing reliability, innovation, and
a long history of popularity for [company].Create an image of a trade show booth using orange and blue colors.
Create an image of a trade show booth using orange and blue colors. The booth
should be modern and showcase interactive computer stations.Generate a list of the top five competitors in the [industry] industry and include their pricing, strengths, weaknesses, and target audience.
I am a CMO conducting a competitive analysis. My company is considering
expanding into [a new line of business]. Generate a list of the top five
competitors in the [industry] industry and include their pricing, strengths,
weaknesses, and target audience.Draft a concise, competitive strategy outline for the next five years for the [industry] industry across North America markets with potential goals, strategies, and tactics.
Okay, I am going to try to convince my CEO that we should expand into [line of
business]. Draft a concise, competitive strategy outline for the next five years
for the [industry] industry across North America markets with potential goals,
strategies, and tactics.Summarize the top five emerging technologies with the most significant potential impact on [industry].
I am the CTO of [company] in [industry]. I want to understand emerging
technology trends. Summarize the top five emerging technologies with the most
significant potential impact on [industry]. For each technology, list its
potential benefits and challenges, and suggest how it could impact [company] in
the next two to three years.Recommend three areas where [my company] can take proactive steps to stay ahead of the curve on [specific areas].
Recommend three areas where [my company] can take proactive steps to stay ahead
of the curve on [specific areas].I need to explain the technical concept of generative AI to a non-technical audience (the CEO and board)...
I am the CIO at [company], and I am trying to build the case to [adopt
generative AI solutions]. I need to explain the technical concept of generative
AI to a non-technical audience (the CEO and board)... Include details about how
it could potentially refocus our technical talent on more strategic work, help
enhance our workforce’s productivity, and help us better serve our global
workforce and customers.Generate an [introduction slide] that [describes what generative AI is] using @[Gen AI Explanation Notes].
I need to build a presentation to explain a technical topic to a non-technical
audience. Generate an [introduction slide] that [describes what generative AI
is] using @[Gen AI Explanation Notes].Suggest additional vendor options to consider and include descriptions of their product and services and key features.
I am the CIO at [company]. We are currently evaluating vendor options to
[replatform our intranet]. Right now, we use [vendor], but we are looking to
switch because [we are unhappy with limited functionality and account support].
Suggest additional vendor options to consider and include descriptions of their
product and services and key features.Summarize the key findings and implications of this report for [audience].
Summarize the key findings and implications of this report for [audience]. Focus
on the main [vulnerabilities] identified and the recommended actions to address
them. Use a formal tone.Create a tracker of software licenses for employees and include columns for license types, usage rights, and renewal dates.
Create a tracker of software licenses for employees and include columns for
license types, usage rights, and renewal dates.Brainstorm 10 employee appreciation ideas based on diverse employee interests such as cooking, gardening, sports, reading, and traveling.
Brainstorm 10 employee appreciation ideas based on diverse employee interests
such as cooking, gardening, sports, reading, and traveling.Draft an email template that thanks [employee] for their hard work and [recent accomplishments].
Draft an email template that thanks [employee] for their hard work and [recent
accomplishments]. Offer them an extra perk for their dedication, such as [a
coffee gift card]. Use an upbeat and professional tone.Draft an anonymous employee satisfaction survey with questions and answer options that touch upon key areas like workload, work-life balance, compensation, and career growth opportunities.
Draft an anonymous employee satisfaction survey with questions and answer
options that touch upon key areas like workload, work-life balance,
compensation, and career growth opportunities. Ensure the questions are clear,
concise, and avoid leading answers.Summarize the results of the employee feedback to identify key themes.
Summarize the results of the employee feedback to identify key themes.Find the document that details the [company name]’s [holiday] sale details.
Find the document that details the [company name]’s [holiday] sale details.How much can customers save on [product type] during this sale?
How much can customers save on [product type] during this sale?Find the document that discusses our new return and exchange policies.
Find the document that discusses our new return and exchange policies.Write an email to my new colleagues summarizing @[Updated Return and Exchange Policy H2 2024].
Write an email to my new colleagues summarizing @[Updated Return and Exchange
Policy H2 2024].Create a template with columns for [opening and closing duties] from @[Onboarding New Hire Information].
I am a retail manager and I need to create a checklist for my opening and
closing duties. Create a template with columns for [opening and closing duties]
from @[Onboarding New Hire Information].Write an email to the team telling them what still needs to be done from the AM shift from @[Opening and Closing Duties Tracker].
Write an email to the team telling them what still needs to be done from the AM
shift from @[Opening and Closing Duties Tracker].How many [units] of [product] do we have left in our inventory?
How many [units] of [product] do we have left in our inventory?Create a formula that helps me calculate the difference between two columns.
Create a formula that helps me calculate the difference between two columns.
Which items have a discrepancy in [the total number counted] versus [the
quantity on hand]?Write a message to my supervisor to let them know that I am looking into the products whose counts are incorrect.
I’m a warehouse worker managing an audit. Write a message to my supervisor to
let them know that I am looking into the products whose counts are incorrect.Help me draft talking points that showcase why employee mentorship and development are core values for our company using @[Mission Statement and Core Values].
I am an HR manager, and I am developing a script for my presentation for new
hires. I need to create the script for an onboarding presentation about our
company’s commitment to employee development and well-being. Help me draft
talking points that showcase why employee mentorship and development are core
values for our company using @[Mission Statement and Core Values].Use a professional tone.
Add four talking points for a new section of the presentation script that
explains how we support our employees’ development. Mention our training and
certification programs and mentorship opportunities using @[Learning and
Development Paths], and write a strong closing statement about our expectation
that everyone contributes to a respectful and welcoming workplace. Use a
professional tone.Help me create a formula to calculate the total total number of [hires] by [department].
Help me create a formula to calculate the total total number of [hires] by
[department].In what month did we hire the most people?
In what month did we hire the most people?Create a list of strategies our recruiters can use to improve our existing recruiting process and identify potential job candidates.
Create a list of strategies our recruiters can use to improve our existing
recruiting process and identify potential job candidates.Write a compelling role description for a content marketing manager.
I am opening a new job position on the marketing team. Write a compelling role
description for a content marketing manager. Highlight key responsibilities
[insert] and requirements, including B2B and B2C content creation, a minimum of
five years experience, and a portfolio of writing examples.Using the job description in the file I’m uploading, write a list of 20 open-ended interview questions that I can use to screen candidates.
I am a recruiter, and I am preparing for candidate interviews. Using the job
description in the file I’m uploading, write a list of 20 open-ended interview
questions that I can use to screen candidates.Create a template for an offer letter for the [selected candidate] for the [position] with a request to schedule a call to discuss benefits, compensation, and start date.
I am writing an email to a job candidate who just finished the interview
process. Create a template for an offer letter for the [selected candidate] for
the [position] with a request to schedule a call to discuss benefits,
compensation, and start date.Help me write a rejection letter for [candidate] for the [position].
I am writing an email to job candidates who finished the interview process, but
who were not selected. Help me write a rejection letter for [candidate] for the
[position]. Use an empathetic tone.Generate a list of questions I can use to build the survey.
I am an HR manager in charge of running our enterprise-wide survey at [company]
to gauge employee engagement and satisfaction. Generate a list of questions I
can use to build the survey.Help me clean my employee survey spreadsheet.
Help me clean my employee survey spreadsheet. Specifically, fill any blank
values in the name column with “Anonymous,” and if the region column shows
Headquarters, replace that with HQ. Finally, remove any rows where the
satisfaction column is blank. Please generate a new file for me with my cleaned
data.Create a personalized learning and development plan for a new hire who needs to learn about [topic].
Create a personalized learning and development plan for a new hire who needs to
learn about [topic]. Organize it by day and suggest relevant files.Create a table that outlines a new employee’s first-week schedule, including key meetings, training sessions, and introductions.
Create a table that outlines a new employee’s first-week schedule, including key
meetings, training sessions, and introductions. Provide a column for key
contacts and priority level (low, medium, high) for each activity.Design a team-bonding activity, such as an office scavenger hunt, to have team members work together during their team meeting.
Design a team-bonding activity, such as an office scavenger hunt, to have team
members work together during their team meeting.Draft an email to the new employees on the [team] to meet the rest of their team and explain the teambuilding purposes of the meeting.
Draft an email to the new employees on the [team] to meet the rest of their team
and explain the teambuilding purposes of the meeting.Draft an email to senior leadership that summarizes the key findings from our [report].
Draft an email to senior leadership that summarizes the key findings from our
[report]. Include a short introductory paragraph with bullet points on the most
important findings.Draft an anonymous employee survey with questions and answer options to monitor company progress on [topics].
Draft an anonymous employee survey with questions and answer options to monitor
company progress on [topics].Generate ideas for a creative and eye-catching logo for my new business, a coffee shop combined with a video game cafe.
Generate ideas for a creative and eye-catching logo for my new business, a
coffee shop combined with a video game cafe. Generate a logo considering the
following: Dual Concept... Target Audience... Style Options...I like the retro-cool options.
I like the retro-cool options. Can you provide three more in that same style?Write a tagline and 10 potential names for the business to go with these logos.
Write a tagline and 10 potential names for the business to go with these logos.Help me define a clear and effective brand architecture for [company], considering its diverse products and service portfolio.
I am a brand manager at [company]. Help me define a clear and effective brand
architecture for [company], considering its diverse products and service
portfolio. For additional context, here is our current brand portfolio...Identify potential types of influencers and complementary brands that [company] could partner with to amplify the [campaign] on social media channels...
I am a [brand manager] at [company] working to launch a new campaign focused on
[topic]. Identify potential types of influencers and complementary brands that
[company] could partner with to amplify the [campaign] on social media
channels...Use [URLs] to uncover emerging trends and shifting consumer preferences.
I need to do market research on [industry] industry to identify new trends. Use
[URLs] to uncover emerging trends and shifting consumer preferences.Generate three different variations of ad copy.
I need to A/B test new messaging. Here is our messaging: [messaging]. Generate
three different variations of ad copy.Create a blog draft announcing that [name] is joining [company] as [position].
Create a blog draft announcing that [name] is joining [company] as [position].
[Share two or three details from their bio...].Create a project tracker for content amplification and include columns for channel, owner, URL, and priority level (low, medium, high).
Create a project tracker for content amplification and include columns for
channel, owner, URL, and priority level (low, medium, high).Generate a project tracker using the action items from @[Meeting Notes from Gemini].
Generate a project tracker using the action items from @[Meeting Notes from
Gemini].Help me research social media trends around [topics].
I am a [marketing specialist] at [company]. We are working on our [go to market]
plans for [type of product]. Help me research social media trends around
[topics]. Be specific about trending keywords, top influencer voices, and common
themes in popular content.Analyze the findings in this [report].
Analyze the findings in this [report]. I am especially interested in any common
themes about [topic] that stand out to you that will help me better position
[marketing materials] for [product] for [target audience].I need to conduct in-depth audience research so that I can develop convincing marketing artifacts for [personas].
I am a marketing specialist focused on [area] at [company]. I need to conduct
in-depth audience research so that I can develop convincing marketing artifacts
for [personas]. To start, help me generate a comprehensive profile of [target
audience]...Help me generate a list of additional keywords and long-tail keywords and phrases that can help me maximize ad performance.
I am a digital marketing manager at [company]. I am working on SEM ads for
[product]. Here are my seed keywords: [list keywords]. Help me generate a list
of additional keywords and long-tail keywords and phrases that can help me
maximize ad performance.Use a [tone] tone in the copy.
For my SEM campaign, use these keywords as inspiration to generate multiple ad
copy variations with different headlines, descriptions, and calls to action for
[product]. Use a [tone] tone in the copy.Do the same thing, except write new options for [audience], adjust the tone to be [tone] and focus the copy on highlighting [feature] of [product].
Do the same thing, except write new options for [audience], adjust the tone to
be [tone] and focus the copy on highlighting [feature] of [product].Write three different email subject lines that reference [audience segments] and our [product].
Write three different email subject lines that reference [audience segments] and
our [product]. Make them catchy but professional.Write an email proposing [suggested email subject lines] to the copywriting team.
Write an email proposing [suggested email subject lines] to the copywriting
team. Keep the email short and simple and request feedback by the end of week.
Thank them for their help.Create compelling copy for a landing page promoting a new [ebook/webinar/free trial and details] designed for an executive target audience.
Create compelling copy for a landing page promoting a new [ebook/webinar/free
trial and details] designed for an executive target audience. Highlight key
benefits and encourage conversions with persuasive calls to action.Generate copy for a sequence of five automated emails to nurture leads after they download the ebook on [topic].
Generate copy for a sequence of five automated emails to nurture leads after
they download the ebook on [topic]. Personalize emails and encourage further
engagement [with other valuable resources or offers].Create a 5-step nurture email cadence to [prospective customers] who have signed up for [our newsletter], with the goal of getting them to [purchase] [product] using @[Product Specific Notes] and @[Product FAQ].
Create a 5-step nurture email cadence to [prospective customers] who have signed
up for [our newsletter], with the goal of getting them to [purchase] [product]
using @[Product Specific Notes] and @[Product FAQ].Help me create inspirational images for a marketing campaign for [type of product].
Help me create inspirational images for a marketing campaign for [type of
product]. Images should use [colors] and [natural elements, such as clouds]. Use
a [photorealistic] style.Suggest blog post topics that would be interesting for people passionate about travel and the tourism industry...
Suggest blog post topics that would be interesting for people passionate about
travel and the tourism industry... I’d like each topic to include: Target
audience... Content outline... Call to action...Create an image of a plane flying above the clouds over mountains and rivers during sunrise that I can use in the marketing campaign to promote my travel company.
Create an image of a plane flying above the clouds over mountains and rivers
during sunrise that I can use in the marketing campaign to promote my travel
company.Write three engaging social media posts about [product/service/topic] that would appeal to [target audience].
Write three engaging social media posts about [product/service/topic] that would
appeal to [target audience]. Keep each social media post to two sentences and
include a call to action to visit [our website].Create a social media post promoting our upcoming [event name].
Create a social media post promoting our upcoming [event name]. Include
attention-grabbing language and relevant hashtags for [audience].Help me create a plan with a focus on [marketing channels].
I’m developing a marketing plan for a new app that provides [functionality]. My
target audience is [audience]. Help me create a plan with a focus on [marketing
channels]. Here’s what I’d like you to cover...Draft an email to the CMO telling them that I will provide a one-pager with a strategic marketing plan for the new app launch project by [date], and it will include an executive summary, overview of the competitive landscape, top marketing channels, and the target demographic for all South American markets.
Draft an email to the CMO telling them that I will provide a one-pager with a
strategic marketing plan for the new app launch project by [date], and it will
include an executive summary, overview of the competitive landscape, top
marketing channels, and the target demographic for all South American markets.Create a table with 10 user acceptance tests (UAT) for the website registration form.
Create a table with 10 user acceptance tests (UAT) for the website registration
form.Draft an email to [my colleague] who is running this UAT and explain what they need to do next.
Draft an email to [my colleague] who is running this UAT and explain what they
need to do next.Summarize this call transcript in a short paragraph.
Summarize this call transcript in a short paragraph. In bullet points, highlight
the action items, decisions made, and owners for each item based off of [call
transcript].Draft a project status update email template to send to my manager.
Draft a project status update email template to send to my manager. Include
sections for a summary of key accomplishments this week, any challenges faced,
and the top three priorities for next week.Write an invitation for a team lunch to celebrate the progress made on a project and include [date, time, and location].
Write an invitation for a team lunch to celebrate the progress made on a project
and include [date, time, and location]. Thank them for all of their hard work
and acknowledge that this has been a challenging project.Draft a list of 20 questions to guide a cross-team process investigation...
I need to write a report detailing the successes, failures, and lessons learned
from [project]. Draft a list of 20 questions to guide a cross-team process
investigation...Summarize this document in two paragraphs.
Summarize this document in two paragraphs. Include high-level information about
the project’s goals, the main contributors, the outcomes of the project, and any
key successes or failures.Create a spreadsheet to track project issues, including descriptions, status, assigned owner, and action items for resolution.
Create a spreadsheet to track project issues, including descriptions, status,
assigned owner, and action items for resolution.Draft an email template to announce when an issue arises and include causes, solutions, and timelines to resolve it.
Draft an email template to announce when an issue arises and include causes,
solutions, and timelines to resolve it.Draft an email template to a stakeholder to escalate a critical project issue, outlining the impact and proposed solution.
Draft an email template to a stakeholder to escalate a critical project issue,
outlining the impact and proposed solution.Help me create a workback schedule to keep the team on track.
I am a [technical project manager] at [company] overseeing [project and brief
project description]... Help me create a workback schedule to keep the team on
track. Include dates for key milestones and demos.Write an email to [name], the new [title] at [company].
Write an email to [name], the new [title] at [company]. Congratulate them on
their new role. Introduce me as their contact point at [company name]. Invite
them to lunch next week and check if they prefer Monday or Tuesday.What is the market strategy of [customer]?
I am an account executive in charge of a new account, [customer name]. I need to
do initial research. What is the market strategy of [customer]?Summarize these articles.
[URLs] Summarize these articles. Provide key insights and contextualize why
these announcements are important.Summarize this interview and tell me more about [executive name].
[YouTube URL] Summarize this interview and tell me more about [executive name].
What does [executive] care about?Tell me how [company] can help [customer company] with achieving their goals.
Tell me how [company] can help [customer company] with achieving their goals.Create an email draft for [customer] explaining why [your company] is the perfect partner for them to achieve their market goals.
Create an email draft for [customer] explaining why [your company] is the
perfect partner for them to achieve their market goals.Create personalized onboarding materials for [customer].
Create personalized onboarding materials for [customer]. Use @[Standard
Onboarding Documents] and @[New Customer Migration Notes] to personalize the
assets.Give me a business profile of the company including all of the basics...
I just received an RFP from [company]. Before I dive into the RFP, I want your
help in conducting research. Give me a business profile of the company including
all of the basics...Summarize this content in a few paragraphs.
[URL or uploaded file] I am a sales manager at [company], and this is the RFP
we’ve received from [company]. Summarize this content in a few paragraphs. What
is the customer seeking, what is the budget, and when is a response due by?Write a response to this email letting [them] know that I’ve received the message and will take [action] by [Friday].
Write a response to this email letting [them] know that I’ve received the
message and will take [action] by [Friday].Write an email inviting people interested in [focus area] to our happy hour taking place on [date, time] at [trade show event].
Write an email inviting people interested in [focus area] to our happy hour
taking place on [date, time] at [trade show event]. Include that we specialize
in [focus area].Draft an email thanking customers for their time at the happy hour on [date, time, location].
Draft an email thanking customers for their time at the happy hour on [date,
time, location]. End with an invitation to continue the conversations in the
next few weeks. Use a friendly tone.Draft 10 questions that I can use to survey customers about their recent experience with our [product/ service].
Draft 10 questions that I can use to survey customers about their recent
experience with our [product/ service]. Include questions to gauge how useful
[the product] is, what they liked, and what they thought could use improvement.Draft an email to all Southeast region sales leads.
Draft an email to all Southeast region sales leads. Inform them of [issues].
Advise them to communicate with their teams to contact their customers and offer
a 20% discount on a future order as an apology.Draft an email to the regional sales representatives about an urgent meeting that needs to take place next week about the [issues].
Draft an email to the regional sales representatives about an urgent meeting
that needs to take place next week about the [issues]. Ask them to provide
availability on Monday or Tuesday.Create a half-day agenda for an educational session on our latest technology [products] for sales teams.
Create a half-day agenda for an educational session on our latest technology
[products] for sales teams. Include time for the product development team to
present and include time for lunch.Create a spreadsheet that tracks online courses for sellers.
Create a spreadsheet that tracks online courses for sellers. Include columns for
the course’s main topic, price, duration, and priority level.Write a message to [customer] thanking them for their time at our last [meeting].
Write a message to [customer] thanking them for their time at our last
[meeting]. Provide a quick summary of the meeting and acknowledge any pain
points discussed. Ask for additional time to discuss our [solution] using
@[Customer Meeting Gemini Notes].I want to summarize the [pain points] mentioned by [customer] during our last meeting.
I am an [account manager] and I just finished a call with [customer]. I want to
summarize the [pain points] mentioned by [customer] during our last meeting.
Provide a list of direct quotes from @ [Customer Call Transcript] where
[customer] discusses what they are trying to solve.Write specific reasons why [product] from [company] could help them achieve their [business goals] using @[Product Sales Kit Full Assets].
I need to create convincing reasons why [customer] should adopt [product] to
solve for [their pain points]. Write specific reasons why [product] from
[company] could help them achieve their [business goals] using @[Product Sales
Kit Full Assets].Compose a personalized follow-up email to [client] following an initial conversation.
Compose a personalized follow-up email to [client] following an initial
conversation. Summarize the key points we discussed and address any outstanding
questions.Draft four email templates to check in on my customer weekly now that they have purchased our new [service].
Draft four email templates to check in on my customer weekly now that they have
purchased our new [service]. Use one value proposition (cost, ease of use,
security, availability, and customization) as the main topic for each email, and
include [call to action] in each message.Draft a customized script for me to follow during my sales call with a prospect.
Draft a customized script for me to follow during my sales call with a prospect.
The call will happen over a video call and is set to last 30 minutes. Make sure
to add the following in the script...Generate an elevator pitch for [product name] and include key benefits, competitive points of differentiation, and the pain points that [product name] solves for.
Generate an elevator pitch for [product name] and include key benefits,
competitive points of differentiation, and the pain points that [product name]
solves for.List the most likely objections [customer] might have for me during a sales call, with suggestions on how to respond to them...
I have an upcoming call with a prospect. [Use case] is a new use case for me,
and I need help preparing for the call. List the most likely objections
[customer] might have for me during a sales call, with suggestions on how to
respond to them...Draft an outreach email template to industry influencers.
Draft an outreach email template to industry influencers. Express gratitude that
we connected at [event], and propose collaboration opportunities such as
[opportunities].Summarize this blog content in bullet points and generate three ideas for follow-up questions I can ask my customers about their thoughts.
Summarize this blog content in bullet points and generate three ideas for
follow-up questions I can ask my customers about their thoughts.Generate a personalized email for [customer] on their one-month anniversary working with [company].
Generate a personalized email for [customer] on their one-month anniversary
working with [company]. Thank them for being a customer. Ask them if they have
any questions. Include information about [other product].Give me a list of gifts to send new clients that are under $200 and can be shipped to offices.
Give me a list of gifts to send new clients that are under $200 and can be
shipped to offices.Create a comparison table between the two companies’ proposals.
I’m a business owner and I’m trying to determine the right cleaning vendor using
@[Company A Proposal] and @[Company B Proposal]... Create a comparison table
between the two companies’ proposals.Write an email to Company A thanking them for their time and their proposal.
Write an email to Company A thanking them for their time and their proposal. Ask
for a few times to meet to schedule cleanings.This does not use a written prompt, but rather involves opening Gemini in the Gmail side panel to automatically summarize thread content.
Suggest some social copy I can use on [social platform] with relevant hashtags, suggested newsletter copy, and two email drafts...
I own a [type of business] in [location]. I am working on marketing materials to
advertise [event/sale] on [services]... Suggest some social copy I can use on
[social platform] with relevant hashtags, suggested newsletter copy, and two
email drafts...What are some other effective [event/sale] tactics I can use to bring in new customers?
What are some other effective [event/sale] tactics I can use to bring in new
customers? I don’t always want to offer discounts. Are there other incentives I
am overlooking?Conduct an analysis into the competitive landscape focusing on [focus area]...
I am an online business owner. I am considering opening a brick-and-mortar
store. Conduct an analysis into the competitive landscape focusing on [focus
area]... Identify actionable insights and recommendations for how [my company]
can improve its approach and gain a competitive advantage.Generate a competitive analysis of [company] versus [competitor] within the current market landscape.
Generate a competitive analysis of [company] versus [competitor] within the
current market landscape.Draft a personalized email template to potential investors, highlighting [company’s] unique value proposition and recent progress on [initiatives].
Draft a personalized email template to potential investors, highlighting
[company’s] unique value proposition and recent progress on [initiatives].
Request a time to meet to discuss opportunities to collaborate in the next
month.Draft an email thanking a potential investor for the call and ask for time to schedule a follow-up meeting to address [questions and concerns].
Draft an email thanking a potential investor for the call and ask for time to
schedule a follow-up meeting to address [questions and concerns].Generate a step-by-step checklist summarizing the company’s time-off request policy.
Generate a step-by-step checklist summarizing the company’s time-off request
policy. Ensure it is written in plain language and easy for employees to
understand.Create a table that tracks weekly staffing.
Create a table that tracks weekly staffing. Create columns for date, name, shift
(AM or PM), and notes.I was brainstorming with colleagues about [topic], and we took notes on this whiteboard.
I am a founder at a startup focused on [industry]. I was brainstorming with
colleagues about [topic], and we took notes on this whiteboard. Turn these notes
into text.Suggest follow-up items we could discuss for our [topic of brainstorm session].
Suggest follow-up items we could discuss for our [topic of brainstorm session].
What was not covered that could have been, and what are we potentially missing?Use @[Brainstorm Notes and Ideas 9/1/24] to write a meeting recap to the team using an upbeat and friendly tone.
Use @[Brainstorm Notes and Ideas 9/1/24] to write a meeting recap to the team
using an upbeat and friendly tone. Share some of the ideas I have for our next
meeting to discuss [topic].I need to make the pitch relevant to [audience] and I want to especially highlight [key features of product] because I want them to [take this action]...
I’m the founder of [startup] in [industry], and I need help creating a short
elevator pitch for [company and product description]. I need to make the pitch
relevant to [audience] and I want to especially highlight [key features of
product] because I want them to [take this action]...Help me grow my personal brand.
Help me grow my personal brand. I am the founder of [a startup] in [industry]. I
am passionate about [topics]... My goals are to build a following so that I can
[generate more media] for the business. What are some ideas you have for how to
accomplish this?Create a table that compares the two proposals I’ve received @[Company A’s Proposal] and @[Company B’s Proposal].
I need to make a vendor decision for packaging manufacturing. Create a table
that compares the two proposals I’ve received @[Company A’s Proposal] and
@[Company B’s Proposal].Create an email draft to [selected vendor] telling them that I’ve decided to move forward with them as the [packaging] vendor, but I would like to negotiate [a bulk pricing discount].
Create an email draft to [selected vendor] telling them that I’ve decided to
move forward with them as the [packaging] vendor, but I would like to negotiate
[a bulk pricing discount]. Use a collaborative tone.Using the attached spreadsheet, identify trends and patterns in our expenses by category over the last three years.
Using the attached spreadsheet, identify trends and patterns in our expenses by
category over the last three years. Identify areas where costs have increased
significantly and investigate potential reasons.We are building a product launch plan for [product]...
I am head of product at [startup] in [industry] industry. We are building a
product launch plan for [product]... Provide pros and cons of each scenario and
suggest different ideas we may not have considered.How do these prices compare to [competitor products’] prices?
How do these prices compare to [competitor products’] prices? Detail what
pricing strategies [competitors] use for [products], and list any common tactics
they use (such as free trials, discounts, etc.). Summarize how they position the
product to [audience]. Cite your sources.Help me clean my [user feedback] survey spreadsheet.
Help me clean my [user feedback] survey spreadsheet. Specifically, fill any
blank values in the name column with “Anonymous,” then if the [recommend] column
shows [Yes], replace that with [Y]. Finally, remove any rows where the
satisfaction column is blank. Please generate a new file for me with my cleaned
data.We are adding [features] to our [product] to address recurring user feedback, including [feedback trends].
I am head of product at [startup] in the [industry] industry. We are adding
[features] to our [product] to address recurring user feedback, including
[feedback trends]. Build a high-level roadmap that will keep us on track for a
Q4 delivery. Put it in a table format.Break up complex tasks. If you want Gemini to do three things, write three separate prompts instead of one large one.
Add constraints. Specify length, number of options, or format to get tighter outputs.
Generate five social media post ideas. Keep each under 50 words.
Include one hashtag per post.Assign a role for more creative responses.
You are the head of a creative department at a leading ad agency. Generate
three campaign concepts for a new fitness app targeting working parents.Ask for feedback from Gemini itself.
Here is my project brief: [details]. What questions do you have
that would help you give me the best possible output?Adjust tone explicitly.
Rewrite this email in a formal tone for a C-level audience.Always review before you send. AI outputs can sometimes be inaccurate or off-brand. Check every draft for clarity, accuracy, and tone before acting on it.
1. Do I need to use all four parts (persona, task, context, format) every time?
No. Even using two or three of them will improve your results. The task (with a clear verb) is the most important element to always include.
2. What is the ideal length for a prompt?
Aim for around 20 to 30 words with relevant context. Most people write prompts that are too short, which leads to generic outputs.
3. Can Gemini access my Google Drive files?
Yes. In the side panel of Docs, Gmail, Sheets, and Slides, you can tag files using @filename and Gemini will pull in content from those specific documents.
4. What should I do if the first response is not what I wanted?
Do not start over. Follow up in the same conversation. Ask Gemini to adjust the tone, add specific details, shorten the output, or restructure it. Iteration usually works better than restarting.
5. Is my data safe when using Gemini for Workspace?
Yes. Your data stays within your Workspace environment and is not used to train Google's AI models or for ad targeting.
6. Can I use Gemini on mobile?
Yes. The Gemini features in Gmail are accessible on mobile. You can summarize emails, draft replies, and take quick actions from your phone.
7. What is Gemini Advanced and how is it different?
Gemini Advanced is the standalone chat experience available at gemini.google.com. It is best for longer brainstorming sessions, research, and tasks that are not tied to a specific Workspace file. It also supports voice input and file uploads.
8. How do I improve a weak prompt I have already written?
Use this in Gemini Advanced: "Make this a power prompt: [your original prompt]." Gemini will suggest improvements you can review and refine.
9. Can I use Gemini in Google Meet?
Yes. You can activate "Take notes with Gemini" in a Meet call. After the meeting, Gemini generates a summary and action items in a Google Doc automatically.
10. Does using more context always lead to better results?
Generally yes, but there is a balance. Irrelevant details can dilute the focus. Include context that directly shapes the output you want, such as your role, the audience, the goal, and any constraints.
At Google I/O 2026, Google announced a fundamental shift in its artificial intelligence strategy, moving from passive assistants to proactive "agents" capable of executing multi-step, complex workflows. This "Agentic Gemini Era" is underpinned by the launch of the Gemini 3.5 model series, specifically Gemini 3.5 Flash, which offers frontier-level intelligence at four times the speed of previous flagship models.
Discover Google's latest NotebookLM upgrades featuring Gemini 3.5, a secure cloud computer, and new agentic capabilities to tackle complex research projects. Learn how to generate custom charts, spreadsheets, and reports today.
Recently, Google released a next-generation image generation and editing model called Nano Banana, which achieved a top-rated score of 1362 (score will vary over time). This release brings major improvements in character consistency, precise conversational editing, and the power to merge photos into entirely new creations. I personally tried it out on Google AI Studio but you can also use Gemini by clicking the Create Image button. So, let's explore what Nano Banana can do.
What’s the quickest way to make a storybook? Open a new chat in Gemini with the prompt "Create a storybook..." and share your story. Gemini will then create a personalized book with illustrations and narration, making it a unique reflection of your world.
Google Search Upgraded with Gemini 2.5 Pro, Deep Search and AI Calls
